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Business Services

APPLICANT Frequently Asked Questions [FAQ's]

How do I find out what jobs are available at the District?

There are two methods of reviewing the current job opportunities with SOCCCD.

  1. By computer-You will need a computer with internet access to obtain the available openings information and to apply for a position online. You may visit the job opportunities page of the District website 24-hours a day at http://www.socccd.edu. You may also access the same job page directly by visiting: http://jobs.socccd.edu.
  2. In person-You can review job listings on file in the lobby of the District Offices on the Saddleback College campus in the Health Sciences Building, 3rd floor, Monday-Friday, 8:00 am-5:00 pm. 

What type of jobs are available at the District?

There are basically two general types of positions at the District: academic and non-academic positions. Within these two position types there are several other categories of positions.

ACADEMIC (Teaching)

  1. Part-time Faculty applications are accepted all year long and for any subject area. Applications are accepted for a pool of qualified candidates for a variety of temporary teaching positions. These recruitments are on-going and generally do not have a fixed closing date. Candidates are hired from a pool of candidates as the need arises from Irvine Valley College and Saddleback College.
  2. Full-time tenure-track Faculty applications are ONLY accepted as the position becomes available. Unsolicited applications will not be accepted. The recruitment period for full time academic position is from late fall to spring.

NON-ACADEMIC (Non-Teaching)

  1. Classified staff positions are generally for support staff. Applications are only accepted for an open position.
  2. Classified leadership positions include management and confidential positions.
  3. Academic administrator (or administrative) positions include positions such as Dean, Vice President, Executive and Interim positions.
  4. Short-term temporary positions include pools of candidates for substitute and other temporary assignments. These position types are short-term and hourly.

How does the application process work?

Applicants can complete their applications online at http://jobs.socccd.edu from any computer with Internet access.

Important: You must make sure that you have attached your application to a posting by 5:00 p.m., Pacific Time, on the posting's Job Close Date, along with any required documents, in order to be considered for the position.

After the closing date of a position, all applications will be submitted to a hiring committee for review. As this process is very comprehensive, the length of this period may vary from 3-6 weeks from the position closing date, depending upon the size of the committee and the number of applications received for the position. Please be patient during this review period as your application is very important to us!

Those qualified applicants who are to be interviewed will be contacted by a Human Resources/District representative. If you applied through our new online applicant site, you may review the status of your application after the closing date by returning to the applicant site with your personal user name and password. The applicant system can be accessed 24-hours-a day, 7-days-a-week from any Internet connection!

NOTE: Possession of the minimum qualifications for a position does not ensure an interview.

*The recruitment for Part-time Faculty and Short-term temporary positions is different than other position types. Both position types accept applications for a POOL of qualified candidates. Applicants are hired based on need and on temporary assignment availability. There are no clearly defined closing dates for these positions since the recruitments are on-going until a qualified pool of applicants is gathered.

What are the advantages of using the online applicant site to apply for a position?

There are a number of advantages to using the online applicant site. Some of these include:

  • The ability to save your application form online for re-use on future job openings;
  • The ability to update your online application with specific skills and experience related to the posting prior to applying the application for a specific position;
  • The ability to access and review the job requirements while completing the application;
  • The ability to submit your application immediately and directly to the District, minimizing the risk of missing a deadline or loss of the application;
  • The online application saves time when you want to apply for multiple jobs at one time, or apply for several positions throughout the year;
  • The ability to keep track of the status of your application and the recruitment process;
  • The ability to learn about job openings and apply for positions at any time and from any computer with access to the web.

Who will see my application if I use the online applicant site?

Your online application information is located on a secure web server and will only be available to the Human Resources Department and the applicable hiring committee for the specific job opening in which you apply. Your voluntary demographic information is only available to Human Resources and will be used for EEO (Equal Employment Opportunity) reporting purposes only. Security of your personal information is provided in two (2) different ways:

  1. The applicant site is password protected. When creating a new online application, you will be prompted to provide a personal user name and password. This information will grant you access to view and edit your personal information ONLY.
  2. The http://jobs.socccd.edu domain name also holds a SSL (Secure Socket Layer) Certificate by Thawte http://www.thawte.com. This SSL certificate ensures that our registered domain name holds a secure socket layer of encryption. The SSL ensures that your personal data is submitted to the correct secure server and that your data is encrypted when sent over the internet.

Where can I complete an online application?

Applications are accepted via our online applicant site. Using the Internet, you may go directly to http://jobs.socccd.edu or visit the link via the Job Opportunities page of the District website at http://www.socccd.edu to create your application. Once you have completed your application, you may apply your application to any of the open positions listed on the Job List--simply click on 'apply for this position,' attach a cover letter/resume (if applicable), and answer any supplemental questions (if applicable).

Can someone help me complete the online application?

HR staff members are available to help applicants get started and to answer questions about the new online site for applicants. You may visit the Human Resources Department on the Saddleback College campus in the Health Sciences Building, 3rd floor, Monday-Friday, 8:00 am-4:30 pm.

*Any job specific questions should be addressed to 949-582-4850.

Can I save my application before I finish completing it?

Yes, however you must first complete all of the required fields notated with a *red asterisk on the current page before the application can be saved. If you run into a time crunch and cannot finish the entire application, you may complete just the required fields on the page and come back later to finish the application and apply for a specific position.

Be sure that when you reach the last page of the application, you click "Save Application”. You may return later and edit the application before applying your application to a specific position.
NOTE: You must remember your user ID and password to log back on to review the status of your application.

*Please note that the applicant site will automatically time out if you leave your computer idle for more than 60 minutes. If you cancel the prompt on the screen the timer will begin again for another 60 minutes. If you do not have all of the required information, please be sure to save your current application and return to your online application to complete the rest of the information for your application.

If you exit the employment site before saving your employment application, your data will NOT be saved and will need to re-enter your application in its entirety.

How long does it take to complete the online application?

The time it takes depends on several factors including the amount of work experience and education you have to enter, how fast you can type, etc. You should allow 20-40 minutes for the total process. However, you can expedite the process by collecting important information about previous work experience, education, certifications, etc. BEFORE you start creating your application.

If you find you are missing a piece of information requested on the application, you may be able to skip the field and go back later to complete it. If you decide to do this, it is important that you return and complete the missing information BEFORE you apply for a specific job opening. The information on your application form when you apply will be used to evaluate your qualifications for the job opening for which you apply. Please ensure it is accurate, complete and contains all requested information.

*Incomplete applications will not be considered.

Can I attach my resume? How?

You may attach a resume, cover letter, unofficial transcripts, and any other required document at the time you submit your application for a position. Electronic documents in Word or PDF format can be attached during the application process.
After completing the online application and applying it to the position for which you would like to apply, you will come to an Attach Documents screen that allows you to do one of two things:

  1. Attach resume, cover letter and references, etc. as applicable OR
  2. Copy and paste or type in resume or cover letter information.

*It is important to read all of the instructions on the Attach Documents screen carefully to ensure you submit ALL of the attachments required for the position. The attachment requirements may vary depending upon the position type. If any of the required documents are missing at the time your application is submitted, your application may be returned to you for incomplete information.

What if I don't have my required document attachments in an electronic format? What do I do?

We understand that you may NOT have all of your required documents available in an electronic format. You may send your required documents via fax to (949) 340-8007 (please click here to fill out and print the necessary fax cover sheet ). A final option, if faxing is not feasible, is to mail the required documents to:

Office of Human Resources
South Orange County Community College District
28000 Marguerite Parkway
Mission Viejo, CA 92692-3635

Please be sure that your name and the Position ID you would like to apply the documents to are clearly printed on the document. NOTE: All submitted materials will become the property of the South Orange County Community College District, and will not be returned to the applicant.

*Once received, Human Resources will scan your documents into a PDF format and will attach the electronic files to your applicable online application. You will receive an email confirmation once this has been processed. At that time, you may log in to the Employment site to review and confirm the document attachments.

How do I apply for a job online?

The application process has three (3) simple steps:

  1. Create a log in user name and password. This will enable you to come back and apply for additional positions as well as check on the status of a position.
  2. Create your online application(s).
  3. Apply your online application to a specific job opening prior to 5:00 pm Pacific Time on the closing date.

Once you have completed your online application, you are ready to use that application to apply for one of the jobs shown on the job postings page. You can use the Search feature on the web site to find any open position(s) that may interest you and for which you meet the qualifications. You may also use the same online applications to apply for future jobs within the District.

When you apply your application to a job posting, you will be prompted at that time to answer supplemental questions (if applicable for the position), and to attach any applicable documents (i.e. resume, letters of recommendation, unofficial transcripts, etc.) along with your electronic application. It is important that you read and follow all instructions carefully.

Your application has NOT been submitted to the District until you receive a CONFIRMATION # from the system. This confirmation number is your receipt that you have successfully submitted your application to the District.

*Be sure to remember your user name and password so that you can log back into the system at a future time.

Do I need to apply online if I am only interested in temporary positions?

Yes, applicants may apply online for temporary positions, as well as all other position types. Temporary positions are listed on the Search Postings page of the website.

Can I apply for more than one job at a time?

Yes, once you have completed your online application through the new Employment site, you can apply to multiple positions that are currently open and on the current job listing. Even days or weeks later, all you have to do to apply for another position is to log back on to the applicant site and apply. The application(s) you originally completed will still be in the system available for you to update and/or submit for another job opening. Please be sure that you choose an applicable job opening and select the APPLY FOR THIS POSTING button in order to apply your online application for an opening.

*Be sure to remember your user name and password so that you can log back into the system at a future time.

How long is my application valid?

For any applications that you have submitted to a particular job posting, your application will remain on file for a period of 24 months with the District. You must apply your online application to specific positions in which you are interested.

If you complete an online application but do NOT apply your application to any job openings for a full year, you will have to re-enter your application before you can apply again. You will be able to make changes to your saved application prior to applying for a specific job opening.

When/how can I make changes to my application?

Changes can be made to your general application at anytime.

*However, once you SUBMIT an application for a particular position, you cannot go back and make changes to the submitted application.

Changes you do make to your general application will be reflected for any NEW position for which you apply.

  • Using the online applicant site, login using your user name and password.
  • Looking at the menu bar on the left side of the computer screen, click on "Edit Application."
  • Make the desired changes to your application and save. Your original application is replaced with the new version.
  • The next time you apply for a position, your revised application will be submitted.

NOTE: If you find that you do need to make a correction (such as a new phone number or a name change) AFTER you have submitted your application for a job opening, you should contact Human Resources at jobs@socccd.org immediately.

How do I print my application?

On the last page of your online application, you will have the opportunity to Preview your completed application. When your application opens in a new browser window with the printable version of the application, using the tool bar at the top of your computer screen, click on File | Print and follow the prompts on the screen to print.

I missed the deadline - can I still apply?

As with any position, once a closing date (deadline of 5:00 pm Pacific Time) has passed, no applications will be accepted. Please continue to visit the online applicant site and apply for new jobs as they become available.

Can I apply for a position by sending my resume via e-mail or fax?

No. Resumes are not accepted in lieu of a completed application. The District does not accept application packets/materials by fax or e-mail. Applications should be completed via the online applicant system. In cases where it is not possible for the applicant to complete an online application, a hard copy application packet will be accepted by the District. Hard copy applications must be received in Human Resources by the 5:00 pm Pacific Time of the closing date (deadline). Late postmarks will not be accepted.

The District encourages applicants to apply online. The benefits to applicants that apply online are far more valuable than those for applicants that submit a hard copy application packet. It is also faster for the District to research the status of an online application than it is to locate the status of a hard copy application. Some of these online benefits include:

  • The ability to save your application form online for re-use on future job openings;
  • The ability to update your online application with specific skills and experience related to the posting prior to applying the application for a specific position;
  • The ability to access and review the job requirements while completing the application;
  • The ability to submit your application immediately and directly to the District, minimizing the risk of missing a deadline or loss of the application;
  • The online application saves time when you want to apply for multiple jobs at one time, or apply for several positions throughout the year;
  • The ability to keep track of the status of your application and the recruitment process;
  • The ability to learn about job openings and apply for positions at any time and from any computer with access to the web.

How can I check the status of my application?

Using the online applicant site, you can login at any time using your user name and password. Looking at the left side menu bar, click on "Manage Jobs". You may verify the current status of your application for each position for which you have applied by reviewing the Status column provided on the Manage Jobs screen.

I can't remember my password. What do I do?

We understand that it is very possible that you may misplace your password or user name information. In the event that you are unable to locate your user information to access your application information, you may contact HR via email. Please provide us with your full name, address, and position for which you applied to. This information will assist us in locating your applicant record in our database. You will receive an email confirmation once your password has been reset by the system administrator.

*Please keep this information in a safe place so that you will be able to easily retrieve the information at a later time.

I am having a problem using the Back button to get to a prior page. It keeps returning me to the same page, what do I do?

It is recommended that you do not use your browser's "Back", "Forward" or "Refresh" buttons to navigate the Employment site, or to open a new browser window from your existing window. This may cause unexpected results, including loss of data or being logged out of the system. Please always use the navigational buttons within the site.

I am having a technical problem with my computer that is stopping me from completing the application or applying for a job. What can I do?

Be sure you are using either Internet Explorer 5.5 or higher, or Netscape 4.79 or higher (with the exception of Netscape 7.0). Also, under your browser internet options, you need to have cookies and javascript "enabled." If you are still having technical difficulties, you may e-mail us with the specific problem and someone from Applicant Support will assist you.

SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER

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