Board Meeting Highlights

South Orange County Community College District

May 19, 2014

NEW STUDENT TRUSTEE..................................................................

South Orange County Community College District  

Irvine Valley College student Keefe Carrillo was sworn into office to serve as the student trustee for 2014-2015. He will represent the student voice at both colleges.


RESOLUTIONS .............................................................................


South Orange County Community College District


South Orange County Community College District

  South Orange County Community College District
Carol Danna was recognized for receiving the Classified Employee Outstanding Service Award 2014-2015 for Irvine Valley College.   Giziel Leftwich was recognized for receiving the Classified Employee Outstanding Service Award 2014-2015 for Saddleback College.   Sandi Pope was recognized for receiving the Classified Employee Outstanding Service Award 2014-2015 for District Services.


COMMENDATIONS .........................................................................

South Orange County Community College District
IVC President Glenn Roquemore commended Gary Rybold for his extraordinary mentorship to students and lasting contribution to IVC as an award-winning debate coach. He has coached forensics for more than 25 years.

THE BOARD APPROVED ..................................................................

South Orange County Community College District

  • All consent calendar items and academic and classified personnel actions. For additional information,
    please contact the Chancellor, College President or appropriate Vice Chancellor.
  • Program revisions for the 2014-15 Academic Year for Saddleback College.
  • Additional courses, presenters and compensation for the Saddleback College Summer 2014 Community Education Program.
  • Saddleback College curriculum revisions for C-ID and honors courses for the 2014-15 and 2015-16 academic years.
  • Amendment of Saddleback College Technology & Applied Sciences Building Swing Space Architectural Services Agreement in the amount of $28,800 for a total fee of $723,220.
  • IVC Forensics Team 2014-2015 speech tournament schedule and total estimated budget not to exceed $79,300. Funding will be provided through combined budget allocations of student government (ASIVC), department general fund, staff development, and the Foundation.
  • Changes to the 2014-2015 revised Instructional Material/Laboratory fees at Irvine Valley College.
  • Curriculum revisions for the 2014-15 Academic Year for Irvine Valley College.
  • General Fund honoraria for speakers for events and/or classes at Saddleback College and Irvine Valley College.
  • Agreement for special services for ATEP with McKenna Long & Aldridge on a time spent hourly rate.
  • Resolution No. 14-13 to amend FY 2013-2014 budget.
  • Resolution No. 14-14 to notify the Orange County Department of Education of the consolidated election specifications for Members of Governing Boards.
  • Agreement with eNamix for an amount not to exceed $571,000, for the term of May 20, 2014 through June 30, 2015 for IT services.
  • Contracts for equipment and services with Presidio not to exceed $2,200,000 for the district-wide network refresh.
  • Board Policy Revisions: BP-5140: Disabled Students Programs and Records, BP-4054: Political Activities, BP-2210: HIPAA/CMIA Privacy Policy.
  • Amending the Saddleback College 2014-2015 faculty hiring list to include the new Full-time Faculty Nursing position which will be 100% categorically funded.
  • A public hearing was conducted to provide an opportunity for the public to comment on the District’s initial proposal to the SOCCCD Faculty Association.
  • A management reorganization at Irvine Valley College which includes creation of a Vice President for College Administrative Services position.
  • Request for board reports on topics addressed during the Trustee Listening Session on April 30, 2014.

PRESENTATIONS ........................................................................

Irvine Valley College and Saddleback College Student Success Summit: SC Dean Patti Flanigan, IVC Dean Cathy Greiner and Professor Roopa Mathur provided an overview recapping the Student Success Summit held at Irvine Valley College on April 25, 2014. The Summit brought together approximately 130 people from Saddleback, IVC and District Service in one collaborative summit. Dr. Diane Rodriguez from RP Group led several interactive keynote presentations to help involve participants. In total, 33 presentations began to tease out what student success really means, including sessions on successful tutoring, financial aid and other key topics. The ideas was to bring many varying minds together to foster collaboration district-wide and collectively address student success. The presenters featured three engaging videos highlighting a professor who surveyed students and discovered that one-third to one-half of them feel they have writing challenges. Another professor has her class begin each class by sharing their highs and lows, similar to the dinner table rules she grew up with, helping to foster trust and relationships among her students. The summit focused on student success as: directed, focused, nurtured, engaged, connected and valued. The presenters ended the overview by focusing on the importance of nurturing: "Nurturing is a catalyst. It starts with being kind and showing you care. It gives students hope and makes them want to try."

Basic Aid Allocation Recommendation for FY 2014-15. Vice Chancellor Debra Fitzsimons and IVC Vice President Davit Khachatryan provided a review of how basic aid is calculated and how the shared governance process was developed in 2011 following accreditation warnings to make fiscal allocation and planning more open and transparent. Board Policy and Administrative Regulation 3110 was developed. Vice Chancellor Fitzsimons reiterated that operating expenses come out first through the DRAC process. The remainder of funds is identified as "basic aid" funds which are called "self-sufficiency", "locally-funded" or "community based" in the other five basic aid districts in the state. Vice Chancellor Fitzsimons, Vice Chancellor Bob Bramucci and Executive Director Brandye D'Lena provided an overview of the recommendations from the Basic Aid Allocation Recommendation Committee (BAARC). Items that are typically funded include capital construction, funding for retirement liabilities, legislative advocacy, technology projects, and major renovation or maintenance projects. They reviewed the committee structure and where they get their recommendations from - primarily the Capital Improvement Committee (CIC) and the District-wide Technology Committee (DTC). BAARC does not change recommendations that come from these committees, they simply prioritize the requests to make global recommendations with the most impact district-wide. This occurs each spring. The chancellor and college presidents have communicated their support for this year's BAARC recommendations and allocation of $47,263,390.

REPORTS .................................................................................

  • Trustee Jay commented on the tremendous amount of work that our faculty and staff do, some of which was recognized through several awards this evening. Trustee Jemal said the scholarship ceremonies were moving and enjoyable; he especially enjoyed the speakers. He enjoyed attending the OC social entrepreneurship competition and commended staff and faculty for their hard work to make it a success. He commented on the trustee listening sessions, calling the input "valid, candid and direct." He thanked Chancellor Poertner for his leadership in making these listening sessions a reality, remarking that it takes guts to change a format like this. Trustee Milchiker attended many functions including a partners in algebra mentors-mentees reception at SC, the SC Dance Against Cancer contest which raised $17,000 for cancer research, a meeting of the Orange County Community Colleges Legislative Task Force, the OC social entrepreneurship competition, Angels for the Arts, the SC nurse pinning ceremony, both scholarship ceremonies, SC vet recognition, and the EOPS ceremony at SC. She is especially pleased that our colleges provided $368,000 in scholarships at IVC and $720,000 at SC. That's a million dollars in scholarships for our students! Trustee Padberg attended the listening sessions, IVC jazz festival, SC nurses pinning, and the IVC scholarship ceremony. She regretted missing SC's scholarship ceremony due to fire evacuations near her home. She attended the speech and debate banquet at IVC which was amazing because it honored Gary Rybold. She attended the SC Vet recognition and SC athletic awards ceremony. Trustee Prendergast had to miss the trustee listening sessions due to professional obligations. He attended the scholarship ceremonies and said they were entertaining with so many people happy to donate and so many happy to receive. Trustee Wright attended many events: transfer celebration and honors event at SC, the event honoring Brooke Sauter as statewide classified employee of the year, SC nurses pinning, a retirement celebration for three individuals in the math, science and engineering division, the SC vet recognition event, and the IVC scholarship ceremony. He commented that about 900 students received scholarships - and how wonderful it is that we can help so many students. Trustee Lang enjoyed the trustee listening sessions, he thought it was a successful format with great feedback and he's looking forwarded to addressing some of the issues. He attended the CCLC trustees conference and plans to submit a report to share with the other trustees. He attended the SC vet recognition ceremony. Student Trustee Carrillo thanked everyone for the opportunity to serve as student trustee. He had the pleasure of meeting with Gary Rybold. He is proud of the scholarship efforts of both colleges.
  • Chancellor Gary Poertner commented that it is the end of the academic year and he thanked the faculty for ensuring the success of our students and working toward continual success.  He commented on the trustee listening sessions and the follow up via board requests for reports. The reports will address seven of the main topics. He said the board will bring one to each board meeting until they are all addressed fully and individually.
  • Saddleback College - President Tod Burnett's report included: The College hosted the Orange County Social Entrepreneurship Competition Showcase on May 10th at the University of California, Irvine. Eleven finalists presented their business plans that seek to address complex social problems utilizing sustainable funding models.  A panel of judges ranked the finalists, who were awarded cash prizes in the amounts of $10,000, $5,000, $2,500, $1,000, and $500. Following the showcase, all finalists are provided investor assessment and coaching services valuing more than $20,000 to help prepare for their final pitch to social impact investors in September, with funding possibilities upward of $125,000. The Foundation's scholarship ceremony was held on Friday, May 16th. Sue and Bill Gross were named Donors of the Year for their generous $240,000 donation to Career Technical Education students. Approximately $700,000 in scholarships was awarded to more than 400 students.  Congratulations to Brooke Sauter, senior administrative assistant in the division of transfer, career, and special programs, who was named Classified Employee of the Year by the California Community Colleges Board of Governors. Brooke will be recognized at the board of governors meeting in Sacramento on May 20th. Congratulations to Giziel Leftwich, a senior administrative assistant in division of liberal arts, for being named the Classified Employee of the Year. There was a new collaboration with the college, the City of Mission Viejo and The Shops at Mission Viejo with the creation of 8 Days of Arts. The festivities commenced at the Arts Alive Festival on May 3rd and 4th, then onto the college with a full week of activities and culminating at The Shops at Mission Viejo. This first-time event was designed to build arts awareness and cultivate a love of art in people of all ages. On Tuesday, May 13th, fifty-three graduates of the nursing program were honored in a symbolic candle lighting and pinning ceremony in McKinney Theatre. The Transfer Center hosted the annual Transfer Celebration to honor students who are transferring to four-year colleges in the fall. The Teacher Preparation Pipeline program at the college, in partnership with Project Tomorrow, hosted the second annual California Future Educators' Association (CFEA) Conference for 150 local high school students who aspire to be teachers.
  • Irvine Valley College - President Glenn Roquemore's report included: IVC hosted a joint Student Success Summit at IVC with Saddleback College and District Services.  The morning and luncheon keynote presentations were made by Dr. Diane Rodriguez, Research and Planning Group for California Community Colleges.  Dr. Rodriguez presented "Student Success Redefined." At lunch, Dr. Rodriguez led an interactive learning "Student Support (Re)defined - 10 Ways Everyone Can Support Student Success.”   Thirty-three workshops took throughout the day. More than 130 faculty, classified staff and administrators from IVC, Saddleback and District Services learned about integrating student success into the campus cultures, instruction and student support practices.   The Financial Aid Office held a comprehensive financial aid workshop to assist students in completing a FAFSA application, a Dream Act application or a board of governors’ fee waiver application.   The Marketing, Communications and Broadcast Services Department won two awards at CCPRO – the Community College Public Relations Organization for catalog design and the performing arts annual calendar.   The college presented at the 14th Annual Honors Transfer Council of California (HTCC) Student Research Conference.   IVC’s group of 30 presenters was the largest at the conference, which featured over 300 student presenters from 31 colleges.  IVC students took home some of the conference’s top awards. Alex Boling, Dellara Gorjian, Arvind Krishnan, Rachel Mucho, Lauren Kim, Kelsey Mader, Steven Brander, Channing Walbridge, Christina Tegler, Joseph Trimmer, Elisa Loop, and Aria Noosha received research awards–Outstanding Position Papers–for their respective committees.  Former IVC students who transferred to UCI have nominated IVC faculty members significantly impacted their educational experiences and led them to transfer successfully.  Faculty members include Stephen Rochford, Michael Cassens, Seth Hochwald, Gary Rybold and Colin McCaughey. President Glenn Roquemore participated as a Team 6 Delegate for the Joint Higher Education Advocacy Day in Sacramento, conducting nine meetings that included four face-to-face visits with the legislators.
  • Advanced Technology & Education Park - Associate Vice Chancellor Randy Peebles' report included: Renewed planning activities for the ATEP are in progress. Due to the new improved land configuration as part of the land exchanges with the city, county and navy last year, ATEP site planning needed to be significantly updated and revised.  An ATEP Development Master Plan is being developed by district services and college campus representatives under the direction of HMC Architects and The Planning Center.  Development Master Plan Steering Committee has launched their efforts with initial meetings with district services and college representatives, the Chancellor’s Executive Team and also with the ATEP planning group that includes our ATEP site development consultants.  A second series of these meetings takes place this month. The RAB board provides the local community with an opportunity to hear BRAC status and progress reports and to provide user and community input into this process.  The Navy continues to monitor progress with environmental remediation on ATEP and the greater Tustin Legacy site to insure eventual success in reducing levels of chemicals of concern before future development. A progress and status report is expected from the Navy BRAC by the end of May. This will help the district to determine the next steps and potential timeline related to parts of the ATEP site still undergoing such remediation or environmental monitoring. The next phase of building and facility demolitions at the ATEP site is moving forward.  Interested parties should watch and monitor our district web page QUICK LINKS under “Bids”. Demolition work could begin sometime this Fall 2014.  The City of Tustin and Orange County are both making planning progress on two separate sites adjacent to the ATEP district property. The City of Tustin is planning their new city park just north of Valencia Avenue and our main site. The County of Orange planning a major regional park at former MCAS Tustin that will be adjacent to the ATEP site.

VIEWING ONLINE/TV.......................................................................

The board meeting will be available for viewing online this week at Television broadcasts are scheduled for 7 pm on Friday, May 23 and Saturday, May 24 on Saddleback College Channel 39 and Irvine Valley College Channel 33.  SC TV 39 has an additional broadcast on Sunday, May 25 at 7 pm.


South Orange County Community College District Board of Trustees

William O. Jay, Timothy Jemal, David B. Lang, Marcia Milchiker, Nancy M. Padberg,
T.J. Prendergast III, James R. Wright; David Robinson, Student Trustee

Gary L. Poertner, Chancellor


Board Meeting Highlights Prepared by:
Tere Fluegeman, District Director, Public Affairs and Government Relations