Board Meeting Highlights

South Orange County Community College District

March 31, 2014

RESOLUTIONS .............................................................................

South Orange County Community College District   Denice Inciong, District Director of Research, Planning and Data Management, was honored by the board of trustees as 2013 District Services Manager of the Year. Denice played a key role in developing a district-wide strategic plan as part of recent accreditation requirements. Denice oversees the inFORM data warehouse and coordinates complex state and federal data reporting. Last year she facilitated an external scan to assess demographics, enrollment trends and labor market analysis for our service area, helping to inform our district's needs to 2020. Chancellor Gary Poertner commended her collaborative work ethic and enthusiasm and added that "everyone loves working with her."

COMMENDATIONS .........................................................................

South Orange County Community College District   South Orange County Community College District
SC President Tod Burnett and IVC President Glenn Roquemore commended SC Professor Diane Pestolesi and IVC Professor Tom Pestolesi on their recognitions from the University of Hawaii. Tom was named Alumni of the Year for the men’s volleyball team and Diane was inducted into the UH Sports Circle of Honor for her contributions to UH Athletics.  

SC President Tod Burnett and SC Dean Kevin O'Connor commended English professors Gina Victoria Shaffer and Amy Sterling Casil and spring 2013 ENG 160 students Alexander Kusztyk, Mirt Norgren, Amy Cameron, Mikayla Moore, Cynthia Leimbach, Daniel Luschei, Ken Carandang, Molly Gallagher, Fatemeh Ayoughi, Tom Hillman, Christian Zimmer, Hayley Vaughan and Jinha Yoo for their award-winning literary journal Wall, a collection of short stories, poetry, personal essays, art, and photography by Saddleback students. Wall won first place at the American Scholastic Press Association’s (ASPA) national competition for college literary magazines for a second year in a row.



THE BOARD APPROVED ..................................................................

South Orange County Community College District

  • All consent calendar items and academic and classified personnel actions. For additional information, please contact the Chancellor, College President or appropriate Vice Chancellor.
  • Request for report on the management of the OPEB Trust Fund by Trustee Lang.
  • Proposed curriculum and program revisions for the 2014-15 Academic Year for Saddleback College and Irvine Valley College.
  • Out-of-state travel for up to 11 students and two faculty advisors to attend the 62nd Annual National Student Nurses’ Association Convention in Nashville, Tennessee at a cost not to exceed $11,000.
  • Additional Saddleback College Community Education courses, presenters, and compensation.
  • Additional instructional material and laboratory fees for 2014-15.
  • General fund honoraria for speakers at Saddleback College and Irvine Valley College.
  • Out-of-state travel for the IVC Psychology Department to attend and participate in the Western Psychological Association conference from April 24-27, 2014, in Portland, Oregon using faculty development funds not to exceed $3,500.
  • Out-of-state travel for the IVC School of Social Sciences field study course from Aug. 8-15, 2014 in the vicinity of Zion and Bryce in Southwest Utah and Grand Canyon National Park in northern Arizona. The impact to general funds consists of the use of a college van and fuel costs.
  • Assignment of Easement Agreement with The Irvine Company, LLC for a new access road to IVC from Barranca Parkway.
  • Irvine Valley College A400 Building Design-Build project, Testing and Special Inspection Services Agreement with C.E.M. Lab Corp. in the amount of $140,000.
  • DSA Class 1 Inspection Agreement with TYR, Inc. for the A400 Design-Build project at Irvine Valley College in the amount of $183,000.
  • Increase in annual allowable expenditures for the five year consultant for removal of hazardous waste not to exceed $90,000 for Saddleback College and $36,000 for Irvine Valley College.
  • Addition of one faculty association representative, one CSEA representative, and the Classified Senate president or designee from each college to the committee membership composition for District Resource Allocation Council (DRAC).  DRAC's original formation was approved by the Board of Trustees in 1996. This is an exception to the District-Wide Planning and Decision Making Manual and it is not clear whether the Board of Trustees needs to approve any changes made to the DRAC committee composition.
  • Accept District Consultant Nyhart Epler’s updated 2103 actuarial report for the OPEB Trust.
  • A public hearing was conducted and Resolution No. 14-10 was adopted to authorize entering into an Energy Service Contract for the Irvine Valley College Lighting Retrofit for Roadways, Walkways And Parking Lots. The Energy Service Agreement with Anderson & Howard Electric, Inc., was later approved in the amount of $1,300,000.
  • Nominations of candidates Paul Gomez of Chaffey CCD, Adrienne Grey of West Valley-Mission CCD, Jeffrey Lease of San Jose-Evergreen CCD, Nathan Miller of Riverside CCD, Jim Moreno of Coast CCD, Stephen Blum of Ventura CCD, Stephan Castellanos of San Joaquin Delta CCD, and Nancy Chadwick
    of Palomar CCD for the California Community College Trustees Board of Directors elections.
  • Payment to Trustee Milchiker who was absent from the February 24, 2014 board meeting.
  • Change orders and completion of the Irvine Valley College Life Sciences Building project for a final revised contract amount of $11,624,519.92.
  • Contracting for Saddleback College with ePlus, Inc. for the purchase of NetApp equipment for storage area networks and related software not to exceed $500,000.
  • Agreement for the purchase of computer equipment and related devices not to exceed $2,500,000 annually.
  • Agreement with Nutanix - Carahsoft Technology, Corp. for District server and storage replacements not to exceed $500,000 annually.
  • Saddleback College instructional management reorganization to create a new division of Community Education, Emeritus Institute and K-12 Partnerships.
  • Rescind sabbatical leave for Irvine Valley College Professor Kay Ryals for the Spring 2015 semester.

PRESENTATIONS ........................................................................

Data-validated Approaches to Fostering a Culture of Student Success at Irvine Valley College
Faculty representatives from Irvine Valley College presented an overview of what IVC is doing to encourage innovation and flexibility in the delivery of basic skills instruction and implement measures to address item 8.3 of the state's student success recommendations. Professor Summer Serpas discussed IVC's accelerated pre-college writing class that started as a California Acceleration Project pilot training program. It is now a permanent class. Some of the factors that make the course unique are a backwards design, just-in-time remediation and support for students affective needs to augment traditional learning. Early success rates show a 82.1% pass rate compared to 52% using the former pathway. Data also supports that 91% of those who advanced to Writing 1 via the accelerated pathway passed that class. There is a similar accelerated program combining two math courses. Results show that 92.9% of the students passed both math courses using the accelerated approach. Professors Jeff Wilson and Rebecca Beck discussed ESL Pathways to Student Success with new parallel basic skills sequences which support students whether English is their first or second language. There are scalable pathways that can be adjusted to the needs of the student and are reassessed each semester, allowing students to accelerate progress. There is a new language lab for one on one supplemental ESL writing instruction and a great deal of inter-departmental support for student success.

Board Report on Financial Aid Services - requested by Trustee Milchiker.

IVC Vice President Linda Fontanilla, IVC Acting Financial Aid Director Ruth Higgins, and SC Financial Aid Director Christian Alvarado provided an overview of financial aid services available to students at the colleges. Finances can be one of the major barriers to attending college. About 30% of our district's students are on financial aid. Both colleges work hard to align all sources of federal and state aid and guide students through the myriad of processes so that they can maximize opportunities for assistance. Options include federal grants such as PELL, federal student loans and the federal work-study program. State financial aid includes BOG fee waivers for tuition/enrollment fees, Cal Grants, and Chafee grants for foster youth. Additionally, many institutional scholarships are provided by the college foundations. This year alone, IVC has awarded $324,058 to 300 students and SC has awarded $509,790 to 326 students. IVC has seen a 130% increase in financial aid over the past four years and Saddleback has seen an increase of 263%. The colleges are working together to streamline and automate processes to assist students and bring down wait times. The colleges provide hands on assistance as well as online resources to help students apply for aid and understand their financial responsibilities. Outreach includes meeting with K-12 students and parents to plan for college financing. The colleges work hard to educate transfer students about limits on financial aid so they can plan for their full college attendance instead of using up their resources at the community college level.

REPORTS .................................................................................

  • Trustee Jay was pleased to see faculty present their sunshine package at the board meeting. He hopes for a productive negotiations between faculty and administration. Trustee Jemal attended a federal briefing in Washington, DC on Feb. 27 with several others from our district. Vice Chancellor Bob Bramucci, IT Director Jim Gaston and student design team member Ari Nur gave a presentation and demos of our district’s innovative student success technology tools. There were 52 people in attendance including California congressional offices, Senate and House education committees and Department of Education divisions. He commended staff for taking the initiative to promote the district's excellent work and build key relationships in DC. He attended IVC's Life Sciences Building dedication. Trustee Milchiker commented on all of the great work we do in this district, including many innovative student success ideas. She thanked everyone for their support during the recent loss of her mother. She said her mother was an avid lifelong learner in the Emeritus Institute at SC. She attended senior day at SC and classified staff development day. Trustee Padberg attended IVC's Life Sciences Building dedication. She commented on the amazing artwork in the building. She also toured SC's automotive program with an officer of the National Auto Dealers Association. Trustee Prendergast attended IVC's Life Sciences Building dedication and was impressed by its LEED gold standards. He especially enjoyed learning about the renewable resources and recycled products used in designing such an artistic structure. He congratulated students and advisors of the literary collection Wall for their award. He and his family enjoy reading it and he also shares it with faculty at his high school. Trustee Wright attended the SC basketball playoff game. He also attended the veterans forum at SC where he was alarmed to learn that 22 suicides occur every day among veterans. He enjoyed listening to the panel of students and hearing their perspectives. He attended IVC's Life Sciences Building dedication and an IVC college-wide forum. He congratulated IVC and SC debate teams who have both recently received honors. Trustee Lang attended IVC's Life Sciences Building dedication and enjoyed a personal tour from IVC Academic Senate President Kathy Schmeidler. He remarked at how impressive the new building is. He attended an audit committee meeting with district and college staff and the audit team. He said we are privileged to have such good financial people in our district. Student Trustee Robinson concurred with a public comment shared earlier in the meeting regarding space needs for part-time faculty to speak with students. He is encouraged to see a new smoking ban board policy for review and encouraged the board to approve it.
  • Chancellor Gary Poertner called attention to the two presentations of the evening. The first is a presentation from IVC on how they are implementing accelerated courses to augment student success. The second presentation is an overview of financial aid. He commented that the state chancellor's office has a newly redesigned financial aid site so this is a topic on the minds of many. Congratulations to Sandi Pope for being named District Services Classified Outstanding Employee of the Year.
  • Saddleback College - President Tod Burnett's report included:  Saddleback College received $240,000 from Sue and Bill Gross to establish the Sue Gross Scholars program to help students in the "forgotten middle." The college kicked off its economic and workforce development plan on March 6th at the annual President's Roundtable for Economic and Workforce Development, an event that brings together representatives from business and education to identify regional workforce needs for the college to address.  Senior Day was held on Thursday, March 20th with over 1,000 high school students. The college has been steadily improving the Saddleback College Emergency Preparedness Program. On Tuesday, March 25th Saddleback College hosted an active shooter training exercise, using the Student Services building as the location for the active shooter drills in conjunction with several local police, fire/paramedic and emergency authorities. The SC Foundation Gala is coming up on Aprill 12. Everyone is invited. An OC Career Partnership submitted a regional grant for the state's career pathways initiative. This is the first time that all educational segments have come together to collaborate. Congratulations to Giziel Leftwich for being named SC Classified Outstanding Employee of the Year.


  • Irvine Valley College - President Glenn Roquemore's report included: IVC dedicated its new Life Sciences Building which provides 30,000 square feet of classroom and laboratory space. He thanked everyone for their support in making this happen. The Debate Team captured the spring league championships sweepstakes award.  The IVC School of Business Sciences hosted a National Entrepreneurship Week celebration. Congratulations to the 2014 IVC Homecoming King Safar Khadijatulloi, and Homecoming Queen Megan Francisco.  IVC held its annual Senior Day, which had a new format modeled after Saddleback motto: "We Meet - You Eat." Approximately 2,000 high school seniors attended and were required to participate in a presentation highlighting IVC's programs and services.  Several IVC departments are planning for participation in the California Career Pathways Trust grant to help IVC create pathways from K-12 to our community college programs and then on to the workplace. Congratulations to Carol Dana for being named IVC Classified Outstanding Employee of the Year.
  • Business Services - Vice Chancellor Debra Fitzsimons' report included: The U.S. Treasury and IRS announced updated guidelines for the Affordable Care Act (ACA). Many items will not impact SOCCCD. To see items that will impact the district, view a more detailed report from Business Services.


    The District received notification from the Orange County Department of Education (OCDE) that SOCCCD’s application to become Fiscally Accountable for non-payroll checks was approved.  Effective July 1, 2014, SOCCCD will provide a faster turnaround for paying vendors and reimbursing staff due to internal processing of all vendor related checks at the district as previously outlined to the board.


IN MEMORIAM ...........................................................................






The board meeting was adjourned in memory of Saddleback College Professor Bill O'Connor who passed away suddenly last month. Bill taught economics since 1993. He was a Vietnam veteran and a passionate teacher who infused his students with the "economic way of thinking."

VIEWING ONLINE/TV ....................................................................

The board meeting will be available for viewing online this week at Television broadcasts are scheduled for 7 pm on Friday, April 4 and Saturday, April 5 on Saddleback College Channel 39 and Irvine Valley College Channel 33.  SC TV 39 has an additional broadcast on Sunday, April 6 at 7 pm.


South Orange County Community College District Board of Trustees

William O. Jay, Timothy Jemal, David B. Lang, Marcia Milchiker, Nancy M. Padberg,
T.J. Prendergast III, James R. Wright; David Robinson, Student Trustee

Gary L. Poertner, Chancellor


Board Meeting Highlights Prepared by:
Tere Fluegeman, District Director, Public Affairs and Government Relations