January 27, 2014
||Saddleback College President Tod Burnett commended nine Bridge 2 Engineering grant students who were accepted to NASA’s National
Community College Aerospace Scholars Program. Four of them were in attendance with their advisors.
THE BOARD APPROVED ..................................................................
- All consent calendar items and academic and classified personnel actions. For additional information, please contact the Chancellor, College President or appropriate Vice Chancellor.
- Agreements for a new HR/Financial Software System with Workday in the amount of $3,227,361 and Implementation partner CedarCrestone, Inc. in the amount of $3,189,501 covering a five year period.
- Acceptance of a grant award in the amount of $600,000 from Butte-Glenn Community
College District for work on the California Community Colleges Chancellor’s Office Common
- Authorization of Payment to Trustee Padberg who was absent from the December 16, 2013 meeting of the
Board of Trustees.
- Approve change order with contractor U.S. Demolition for a decrease of $4,013
for a lower project total of $1,461.357.
- Authorize the filing of the Notice of
Completion to contractor U.S. Demolition for a final contract amount of $1,461,357.
- Amendment with R2A Architecture
in the amount of $163,420, for a total fee of $694,420 for the Technology & Applied Sciences Building Swing Space at Saddleback College.
- Faculty sabbatical leaves for Saddleback College and Irvine Valley College for the 2014-2015 academic year as recommended by the
District-wide Sabbatical Committee.
- A $4,200 grant sub-award from Solano Community College District to support the development and implementation of a three-step entrepreneurship pathway program at Saddleback College involving students from 6th-8th grade, high school upperclassmen and professional collegiate instruction. The program will create hands-on skill building, entrepreneurship management, and curriculum development opportunities at all levels.
- Saddleback College study abroad program to Santander, Spain in the summer of
- Additional class offerings, presenters, and compensation to support Saddleback College Community Education in Spring 2014.
- New Saddleback College transfer degrees to CSU in Political Science and Anthropology.
- Contract renewal with Hair California Beauty College for a second year of a three-year renewal option for Saddleback College's Cosmetology and Cosmetician Programs.
- Contract renewal with Advance Beauty College for the third year of a three-year renewal option for Saddleback College's Cosmetology and Cosmetician Programs.
- Out-of-state travel request for two students and one advisor at Irvine Valley College to attend the
National Parliamentary Tournament of Excellence in Flagstaff, Arizona, from
March 14-18, 2014, at a cost not to exceed $1,300.
- Orange County United Way Volunteer Income Tax Assistance (VITA) grant
award of $2,400 for Irvine Valley College.
- A sixth year award of $200,000 from the CCCCO for the “Career Development Work-Based Learning Linkages to Professional Organizations” grant for Irvine Valley College.
- General fund honoraria for speakers for events and/or classes at Saddleback
College and Irvine Valley College.
- Out-of state travel for one student to participate with district
administrators/managers in a federal briefing at the U.S. Capitol on Thursday,
February 27, 2014. The focus of the briefing is to bring awareness to SOCCCD’s innovative student success
tools, including MAP, Sherpa, predictive analytics and the student success
- Amend the district budget to account for 2013-2014 additional funds and expenditures in the amount of $1,037,696.
- Agreement for Barranca Entrance Phase III design
services at Irvine Valley College with Environmental, Planning, Development
Solutions, Inc. for $101,000.
- Amendment No. 2 for Life Sciences Building at Irvine Valley College in the amount of
$20,000 for new contract total of $105,500.
- Amendment No. 2 for Land Exchange Demolition at ATEP with gkkworks in the amount of $44,769
for a contract total of $101,319.
- An agreement with Pacific Research & Evaluation, LLC to provide External Evaluator Services to Saddleback College in the amount of $168,490, a requirement of the TAACCCT grant.
- A 2014-2015 non-resident tuition fee of $193 per semester unit based on the statewide average cost option; decrease in capital outlay fee to $21 per semester unit rate based on the capital outlay and maintenance needs of the colleges; and maintain the current $54 per semester application fee.
- Annual institutional memberships and estimated dues for FY 2013-2014.
- Architectural agreement with gkkworks for the Fine Arts HVAC Upgrades and Interior Renovation project at Saddleback College in the amount of $250,000.
- Architectural agreement with R2A Architecture for the BGS Fire Repair project at Saddleback College in the amount of $113,703.
- Irvine Valley College's Approach to the Student Success Act of 2012 - Vice President of Student Services Linda Fontanilla, Counseling Dean Liz Cipres, Counseling Chair Robert Melendez and Counselor and Articulation Officer Tiffany Tran presented on Task Force
Recommendation 2: Strengthen Support for Entering Students through diagnostic assessment, orientation, and development of an educational plan. The Student Success Act of 2012 mandates that all incoming students beginning Fall 2014 complete an educational plan. At IVC, one of the first initiatives in meeting this mandate was to accelerate education plans using MAP (My Academic Plan). MAP assesses what students have and what they need and considers the specific requirements of their identified transfer college. It then breaks down semester by semester what the student needs to do to meet this plan. Internally, IVC assessed what services were working in counseling and expanded their counseling curriculum geared to students who want to transfer to a specific UC or CSU. The department then created accelerated courses worth one half credit to meet specific need for AA/AS/Certificate students, UC transfer students and CSU transfer students. They marketed these changes and new courses to students, faculty and staff to encourage widespread participation and 212 students enrolled in these courses. Robert Melendez commented on the efficiency of reaching 212 students with just 72 teaching hours. The presentation featured videos of students commenting that they like the visual nature of the plans, the sharing among the students and the one-on-one attention that the accelerated course offers them. Students also commented that there is far less waste of their time and resources by focusing on this effort during their first few semesters. Faculty commented that the courses are an extension of the counseling sessions, allowing them to spend more time with the students and that this group counseling modality offers a good solution to addressing the mandate. in future, the counseling department hopes to add more courses targeted to specific needs, improve tracking of duplication of other counseling efforts on campus and open a MAP lab. View the Powerpoint presentation here.
- Business Process Analysis (BPA) for the HR/Financial Software System Procurement
and Implementation Project - Vice Chancellor Debra Fitzsimons, SC Vice President Carol Hilton, IVC Fiscal Services Director Davit Khachatryan and Vice Chancellor David Bugay presented a background on the outdated software systems and processes for HR and Finance. Considering the high volume and complexity of our district's needs, a long and thorough business process analysis (BPA) was conducted over the past couple of years. The BPAs involved two day workshops to map out current processes for every area in Finance and Human Resources, documenting every step on the first day, followed by a second day to imagine what an ideal and efficient process would entail. The BPA groups were comprised of a wide range of staff, faculty and administrators from relevant departments district-wide. Once the BPA sessions were completed, an RFP process focused on identifying specific needs without adding too many extra bells and whistles. The group sought one data source system that is current with real time transactions, processes and notifications. The goal was to eliminate shadow systems and silos of information, reduce errors, risk and liability, and ensure that data is entered only once into a system with options for easy reporting. This would reduce operations costs and time to complete tasks. The RFP initiated seven responses from vendors and three were invited to extensive interview and demonstration sessions. There was district-wide participation in the evaluation process, involving more 120 employees. The group selected Workday, Inc. as the software as a service vendor and CedarCrestone, Inc. for the implementation of the new system. This major project will take advantage of modern technology and significant shifts in the market and should serve the district for a very long time. On demand dashboards and reporting will be tailored for specific needs based on roles and responsibilities. Vice Chancellor Bob Bramucci discussed the technology capabilities, stating this shift is: 1) student centered; 2) cloud based to accelerate performance; 3) continually upgradable, reducing future costs; and 4) equipped with built in advanced data analytics and mobility. The project implementation will start immediately and complete within 18 months. A steering committee will monitor milestones, participate in testing, and gain widespread district-wide input during implementation. Extensive training will be provided. View the Powerpoint presentation here.