Business Services

First Name Campaign

Use the Name of Your Choice

What name would you like to be called while attending Saddleback College, Irvine Valley College, or ATEP campus? You now have the ability to independently update the first and middle name you would like to use throughout the District. Please use the following links to learn more about the First Name Campaign and how to obtain a new student ID card in that name.

FREQUENTLY ASKED QUESTIONS

Many people use names that differ from their legal names. These kinds of names are often referred to as preferred names, chosen names, or nicknames. The District recognizes that for many people, these chosen, or preferred, names represent an important component of their identity. The First Name Campaign allows all students to select the first and middle names they would like to be called within the District community, where such usage is currently supported. Please choose this name carefully as the name you enter will appear in most systems throughout the District, including role sheets and academic applications, such as Canvas.

No. The name you select as your first name is separate from your legal name. You may enter and/or change your student-selected name at any time in MySite under “Profile.”

No. Your legal name will continue to be stored in our system and will be used for official documents such as transcripts. For more information on changing your legal name please contact admissions and records at Saddleback College or Irvine Valley College.

Although you are able to enter the first and middle name of your choosing, last names cannot be changed based on your preference. Your last name will remain your legal last name.

We use the first name you choose in as many places as possible. Generally speaking, unofficial documents, such as roll sheets and your name in Canvas, will display the name you enter. Legal documents, such as transcripts and financial aid, will display your legal name. Unofficial transcripts will also display your legal name. Please follow this link for a comprehensive list of systems [insert link to “Student Entered Name Use in SOCCCD”] used by this district and which name will be displayed in each system.

District employees who require access to your legal name will still be able to view your legal name, as needed. In most cases, such employees work with legal records and therefore need access to student legal names. For example, those who will have access to view your legal name include:

  • The Office of Admissions and Records
  • Matriculation
  • Degree Evaluators
  • Financial Aid
  • Bursars Office
  • Counselors (including EOPS, DSPS, and the International Student Office)
  • Student Health and Wellness Center
  • Deans and Administration of each college
Additionally there are certain situations where an employee may need to see your legal information, such as for student travel.

The same list of employees who are able to see a student’s legal name are also able to see a student’s gender marker:

  • The Office of Admissions and Records
  • Matriculation
  • Degree Evaluators
  • Financial Aid
  • Bursars Office
  • Counselors (including EOPS, DSPS, and the International Student Office)
  • Student Health and Wellness Center
  • Deans and Administration of each college
Additionally there are certain situations where an employee may need to see your legal information, such as for student travel.

For more information on changing your legal name please contact admissions and records at Saddleback or Irvine Valley College.

Your legal name will be used if you do not enter a student-selected first name. Entering a name other than your legal name is entirely optional.

The District reserves the right to remove a student-entered first and/or middle name if it contains inappropriate or offensive language, is being used for the purposes of fraud or misrepresentation, or is a violation of the Student Code of Conduct at Saddleback College or Irvine Valley College. Such occurrences will be referred to the Discipline Officer at the student’s official school of record.

There is no limit on the amount of times you may update your preferred/chosen name. However, please make these changes thoughtfully as multiple changes to your first name may cause confusion with your professors or fellow students.

No, your username and email address will remain consistent regardless of what name you enter as your chosen first name. However, your email address will be masked to display your chose name.

During COVID-19 campus closures, the process for getting a student ID card may be modified or temporarily suspended. Please contact the campus offices below to get the most up to date information about how to obtain a student ID.

Student ID’s are not required, but are free and easy to obtain. Simply stop by your campus’ appropriate office that issues student ID’s and request a student ID that displays the preferred/chosen name you entered into MySite. You will also have the option to take a new photo.

Yes, please inform the staff member or officer issuing the student ID that you would like to have your legal name printed on your student ID. We highly encourage students to obtain a student ID with the names you enter in the “Preferred Name” fields on MySite. For example, you may be asked to provide identification in the classroom before taking an exam. If your legal name differs from the name you have listed in the class (in Canvas and roll sheets) you will need a student ID with your “preferred name” to present as identification.

This will allow you to have a consistent name identity across our campuses. If you later change your mind, this name may be changed at any time and a new student ID can be issued.

HELPFUL LINKS

FOR EMPLOYEES