How To Do Business With The District Budget Master Plan Employee Benefits

The Business Services functions within the South Orange County Community College District include the following:

Office of the Vice Chancellor, Business Services

• oversight of all District business departments including fiscal services, accounting, payroll, facilities planning and purchasing, and warehouse and mailroom services;
• chair the District Resources Allocation Council (DRAC) to develop procedures for allocation of general fund resources;
• chair the Board Policies and Administrative Regulation Advisory Council;
• providing leadership for all Advanced Technology & Education Park partnership negotiations; and
• processing of contract documents.

Fiscal Services

• preparing the District Budget which includes Saddleback College, Irvine Valley College, ATEP, and the District Offices;
• oversight of accounting, payroll, risk management and benefits departments;
• oversight of the annual audit which includes the colleges, District Services, the Foundations, and student governments; and   
• assistance in interpretation of legislation and regulations relevant to school business. 

Accounting

• payments to vendors;
• deposit of cash receipts and cash equivalents;
• issuance of 1099’s;
• student accounts receivable;
• accounting for and disbursement of student financial aid checks; and
• processing of state reports including categorical programs.

Payroll

• payroll processing for Saddleback College, Irvine Valley College, ATEP, and District Offices;
• issuance of W-2’s;
• payment and reporting of payroll taxes and retirement;
• auditing, processing, and adjusting of retirement calculations;
• verification of employment;
• process all 403B & 457B tax deferred products;

  Schools First Federal Credit Union is our third party vendor

• unemployment reporting and worker’s compensation payment adjustments; and
• retirement counseling.

Employee Benefits

• administration of employee medical and fringe benefits;
• holding an annual open enrollment and health fair; and
• creating health and wellness programs for our employees. 

Risk Management

• worker’s compensation, property, and general liability programs;
• investigating and coordinating all claims with the District’s third party administrator;
• employee ergonomic evaluations and assessment;
• identification of hazards and safety issues, and safety training;
• maintaining all Cal-OSHA mandated programs; and
• administering accident insurance for classroom students and athletes. 

Purchasing

• purchasing of all supplies and equipment within the District;
• providing assistance to other departments in selecting cost effective and quality product and service vendors; and
• establishing a framework within which competitive procurement can bring an optimal combination of quality, service and affordability to the District.

Warehouse/Mailroom (Central Services)

• receiving, warehouse, stores, and mailroom and courier operations; and
• inventory control of warehouse supplies and equipment assigned as fixed assets.

Facilities Planning

• planning and coordinating renovation and new construction projects;
• establishing specifications for bidding processes for major and minor construction and repair projects;
• preparing bid award recommendations for Board consideration; and
• assisting in preparation of master plans for all campuses.
  

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South Orange County Community College District